Administrative Assistant

Serve as an ambassador to the personal care program and supports the Administrator in meeting his/her responsibility for overall administration of the program/facility. All responsibilities will be conducted in a manner that is consistent with the philosophy of personal care.

• Serves as an ambassador of goodwill to all who enter the personal care facility.
• Answers and screens all incoming telephone calls in a courteous and professional manner.
• Directs telephone calls and takes and delivers telephone messages, as appropriate.
• Provides basic facility information about the personal care program and forwards inquiries to the Administrator.
• Escort and assist visitors and salespersons as needed.
• Answers all requests and questions accurately and courteously and/or refer to the appropriate personnel.
• Greets all visitors in a friendly, courteous and professional manner.

• High School graduate or equivalent.
• Previous secretarial and/or office experience.
• Medical records experience.
• Notary License or willing to become a Notary.
• Computer skills – primarily Word, Excel and Publisher.
• Ability to effectively communicate with staff, residents, and visitors at all levels of the organization.